official correspondence

简明释义

公函

英英释义

例句

1.He sent an official correspondence to request additional funding for the project.

他发送了一封官方信函请求项目的额外资金。

2.The lawyer advised her to keep copies of all official correspondence related to the case.

律师建议她保存与案件相关的所有官方信函副本。

3.It is important to keep a record of all official correspondence for future reference.

保留所有的官方信函记录以备将来参考是很重要的。

4.The manager reviewed all the official correspondence before making a decision.

经理在做决定之前审查了所有的官方信函。

5.The official correspondence between the two governments was made public.

两国政府之间的官方信函被公开了。

作文

In today's fast-paced world, effective communication is essential for success in both personal and professional realms. One crucial aspect of communication that often gets overlooked is official correspondence. 官方信函 plays a vital role in establishing clear and formal communication between individuals, organizations, and governments. This essay will explore the significance of official correspondence, its various forms, and the skills required to write it effectively.Firstly, official correspondence serves as a record of communication. Whether it is a letter, email, or memorandum, these documents provide a written account of discussions, agreements, and decisions made. For instance, when a company sends a formal proposal to a client, the official correspondence not only outlines the terms of the proposal but also serves as a reference point for future discussions. This documentation is crucial for maintaining transparency and accountability in any organization.Moreover, official correspondence helps to convey professionalism and respect. In a business environment, how one communicates can significantly impact their reputation. A well-written official correspondence reflects the sender's attention to detail and commitment to professionalism. For example, when applying for a job, a candidate's cover letter is a form of official correspondence that can make or break their chances of securing an interview. A polished and articulate letter demonstrates the candidate's qualifications and enthusiasm for the position.Additionally, official correspondence can take various forms, including letters, memos, emails, and reports. Each type has its own conventions and purposes. Letters are often used for formal communication, while emails may be more casual but still need to maintain a level of professionalism. Memos are typically used within organizations to communicate information quickly, while reports provide detailed analyses and findings on specific topics. Understanding the appropriate format and tone for each type of official correspondence is essential for effective communication.Furthermore, writing official correspondence requires specific skills. Clarity and conciseness are paramount; the message should be straightforward and free of jargon. The writer must also consider the audience, tailoring the language and style to suit the recipient's expectations. Additionally, proper grammar and punctuation are critical, as errors can undermine the credibility of the message. Lastly, being mindful of cultural differences is essential, especially in international communication. Different cultures may have varying norms regarding formality and directness in official correspondence, which can affect how the message is received.In conclusion, official correspondence is an indispensable tool for effective communication in both personal and professional settings. It serves as a record of communication, conveys professionalism, and comes in various forms, each requiring specific writing skills. By understanding the importance of official correspondence and honing the necessary skills to write it effectively, individuals can enhance their communication abilities and foster better relationships in their personal and professional lives.

在当今快节奏的世界中，有效的沟通对于个人和职业领域的成功至关重要。一个常常被忽视的沟通关键方面是官方信函。官方信函在个人、组织和政府之间建立清晰和正式的沟通方面发挥着重要作用。本文将探讨官方信函的重要性、其不同形式以及撰写有效信函所需的技能。首先，官方信函作为沟通记录。无论是信件、电子邮件还是备忘录，这些文件提供了讨论、协议和决策的书面记录。例如，当一家公司向客户发送正式提案时，官方信函不仅概述了提案的条款，还作为未来讨论的参考点。这种文档对于维护任何组织的透明度和问责制至关重要。此外，官方信函有助于传达专业性和尊重。在商业环境中，沟通方式对个人声誉产生重大影响。一封写得好的官方信函反映了发件人对细节的关注和对专业性的承诺。例如，在申请工作时，候选人的求职信是一种官方信函，可能决定他们获得面试的机会。经过精心打磨的信件展示了候选人的资格和对职位的热情。此外，官方信函可以采取多种形式，包括信件、备忘录、电子邮件和报告。每种类型都有其自身的惯例和目的。信件通常用于正式沟通，而电子邮件可能更随意，但仍需保持一定的专业水平。备忘录通常在组织内部使用，以快速传达信息，而报告则提供特定主题的详细分析和发现。理解每种类型的官方信函的适当格式和语气对于有效沟通至关重要。此外，撰写官方信函需要特定的技能。清晰和简洁是至关重要的；信息应直接明了且无行话。作者还必须考虑受众，根据收件人的期望调整语言和风格。此外，正确的语法和标点符号至关重要，因为错误可能会削弱信息的可信度。最后，注意文化差异也很重要，特别是在国际沟通中。不同文化可能对官方信函的正式性和直接性有不同的规范，这可能会影响信息的接收方式。总之，官方信函是个人和职业环境中有效沟通不可或缺的工具。它作为沟通记录，传达专业性，并以各种形式出现，每种形式都需要特定的写作技能。通过理解官方信函的重要性并磨练撰写有效信函所需的技能，个人可以提升沟通能力，并在个人和职业生活中促进更好的关系。